Declarations

2.1   Where can I find the Recupel appliance list?

The Recupel appliance list applicable from 01/01/2022 is no longer exhaustive. It is an illustrative list that provides definitions, examples and exceptions for both household and professional appliances. As from 1 January 2022, all electrical and electronic appliances must be declared, unless otherwise stated in the appliance list. The appliance list can be consulted at the web page. On the second page of the appliances list, you will find all information about how to use the list. The appliance lists of previous years can also be consulted on the web page mentioned above.

2.2   When do the Recupel contributions change?

Recupel's contributions are reviewed annually and modified if necessary as of January 1st or July 1st. If the Recupel contributions change, Recupel will inform its members 6 months in advance in order to give them time to make the necessary IT or accounting adjustments. The new Recupel appliance list will be officially published on the Recupel website on January 1st or July 1st (https://www.recupel.be/en/history/#).

2.3   How can I submit a product question?

You can submit a product request if, after consulting the appliance list, you are still not sure of the corresponding Recupel contribution. This can be done on this web page. Make sure to complete the screens in red and be as clear as possible in your description. 

2.4   I do not have a password for the declaration application?

You can retrieve your password for the declaration application by the use of your username. This can be done on this web page by clicking on "For professionals" and "Register for declaration" on the Recupel website. On this webpage, click on "Declaration - reset password", enter your username and click "submit". You will receive an e-mail with a link to create a new password.

2.5   I do not have a username for the declaration application?

You can retrieve your username via the web page by clicking on "For professionals" and "register for declaration" on the Recupel website. On this web page click on "Declaration - reset password", then on "FORGOT USERNAME" and enter your e-mail address. You will receive an email with your username. Then go back to the previous web page to request a new password, enter your username and click on "Submit". You will receive an email with a link to create a new password.

2.6   How can I complete a new registration from 2022 in the new 6 main categories?

A new registration with Recupel can be completed on the Recupel website by clicking on "For professionals" and "Become a member". On the first screen you have to specify the activity of your company, fill up the general company details and address, provide contact persons’ details and accept the general terms and conditions/ privacy policy. On the second screen you will have to determine the product categories for which your company wishes to join Recupel. In the last step you will be asked to check all the information you have entered, and to approve, sign and send the letter confirming your affiliation to declarations@recupel.be.

 

From 01/01/2022 onwards, the second screen will ask you to indicate the product categories for which your company wishes to affiliate based on the new 6 main categories valid from 01/01/2022. If your company started Recupel related activities prior to 2022, the website will propose you a selection within the former 10 main categories (valid until 31/12/2021) for those previous years based on your selection within the 6 new categories.  You still have the possibility to uncheck  proposed product categories according to the 10 main categories if they are not applicable to your company's activity. After having approved the proposal of product categories within the 6 and 10 main categories, you still have to approve and sign the letter confirming the affiliation.

2.7   How can I register and modify my address details in the declaration application?

Once you are logged into the declaration application, you can enter and manage your head office, exploitation or invoicing address. Click on the tab "member info" at the top and then choose "locations" in the left column on the screen. The screen that opens will display all your addresses. Click at the bottom of the screen on the button "add new record", change your details and click on "update". The new address will be included in the overview of registered locations. Select the newly created address and click "submit" to register the change.

2.8   How can I register and modify my contact details and contacts in the declaration application?

If you want to adjust the contact details of your company in the declaration application, go to the "member info" tab at the top of the page and click on "Contacts" on the left side of the page. In the window that opens, you can change your existing details. You can add a new contact by clicking on "Add new record" at the bottom left. Fill in the required information in the window and press on "update". The new contact is now included in the overview of registered contacts. Select the newly created contact and press on "submit" to save the changes. A new contact has been created and you will receive a username and activation link by email to create a new password. You can only create and save 1 contact per profile.

 

The contact person responsible for the declarations can submit a declaration. The company responsible and the contact person responsible for invoicing can only consult declarations. Recupel’s email with the attached invoice will be sent to the contact person responsible for invoicing. The reporting responsible is responsible for the discarded electro-appliances that your company takes back from the market.

2.9   How can I add a product category in the declaration application?

If you are logged in, you can add a new product category by clicking the "Member info" tab at the top of the webpage and then "Product categories" on the left side of the screen. At the bottom of the overview click "Add product category". In this overview you can select and activate new product categories. For each new product category you need to enter the first date of entry at "Active from". This date must be equal to the start date of a quarter/month. Click on "Submit" at the bottom to register the change and activate the new product categories in the declaration system.

 

From 01/01/2022 onwards, 2 separate lists will be available on the "Product Categories" tab, i.e. an overview of the product categories valid from 01/01/2022 based on the new 6 main categories and an overview of the product categories valid until 31/12/2021 based on the 10 main categories. The latter applies if for your company retroactive declarations are required (see question 2.10 for more information). At the bottom of both overviews a button "Add product category" is available to activate new product categories by following the steps described above.

2.10   How can I activate a product category for the past in the declaration application?

You can activate a new product category for previous years via "Member info" and the "Add product category" tab, i.e. the date of the first entry proceeds the start date of the current quarter. In this case, the open declarations for previous years will have the status ""to be regularized"" in the declaration system. The declarations to be regularized must then first be adjusted and submitted before the declaration for the last quarter can be submitted.

 

From 01/01/2022 onwards, 2 separate lists will be available on the "Product Categories" tab, i.e. an overview of the product categories valid from 01/01/2022 based on the new 6 main categories and an overview of the product categories valid until 31/12/2021 based on the 10 main categories. At the bottom of both overviews a button "Add product category" is available to activate new product categories by following the steps described in question 2.9.

2.11   Who can submit a declaration?

Only the contact person responsible for the declarations can submit a declaration. The company responsible and the contact person responsible for invoicing can only consult declarations. Recupel’s email with the attached invoice will be sent to the contact person responsible for invoicing. The reporting responsible is responsible for the discarded electro-appliances that your company takes back from the market.

2.12   How do I submit a return in the declaration application in the 6 main categories?

From 01/01/2022 onwards, your Recupel declaration must be based on the 6 main categories that will be applicable from then on. The product categories based on the 10 main categories will from then on only be available to regularize the years prior to and including 2021.

 

After logging in via the web page by entering your username and password in the declaration portal, you will arrive at the declaration overview of all available and previously submitted declarations. Declarations of previous years can be consulted in detail by clicking on "view declaration" to the right of the period, but cannot be modified. A pending declaration can be submitted by clicking on the green "submit declaration" button. You will then immediately have access to the declaration, in which various active product categories within the 6 main categories are divided into household and professional appliances. Press the blue arrows to the right of each main category to access the different subcategories.

 

Not sure which appliances should be declared in a certain product category? Then press the small question mark next to the name of the subcategory and consult the examples shown. Not sure about the correct product category of an electr(on)ical appliance? Use the handy search function in the declaration system to look up your appliance. You can navigate through the different search results by using the arrows on the right side of the search bar. By clicking on "expand all main categories" you can consult all subcategories in one step.

 

In the declaration screen you can distinguish 2 separate columns. Use the column "appliances brought to market" for the number of household and professional appliances that you have imported or produced and that are destined for sale on the Belgian market.  For professional appliances, in addition to the number of pieces, you also indicate the total weight per product category.

 

Use the "returnable" column to request a refund of the Recupel contributions you already paid to your Belgian supplier or to Recupel for household appliances that you subsequently sold outside Belgium. You can also use the "returnable" column for defective goods going abroad. The column "returnable" is not available for professional subcategories to which only an administrative Recupel contribution applies.

 

To submit your declaration, click on the "submit" button at the bottom of the page. You will then receive a confirmation e-mail from Recupel saying the declaration has been submitted.

2.13   I have other problems with the declaration application?

It may happen that the web page of the declaration system has not loaded correctly. In this case, you have to refresh the web page by clicking on "F5".

 

Another possible cause of the problem can be that your Internet browser is no longer up-to-date. A possible solution would be to force a "logout" by entering in the search bar the following url: "https://declarations.recupel.be/logout".

2.14   How must I mention the Recupel contribution on sales invoices and receipts?

The Recupel contribution must be mentioned on the sales invoices and receipts as follows:

  • household appliances:
    • Sales to distributors: mention the Recupel contribution separately and transparently for each appliance.

Example:

Fridge RB36T602CSA  1 piece x    euro
Recupel 01.01 Refrigerators and freezers 1 piece 8,26 euro

 

    • Sales to private individuals or end consumers: it is sufficient to mention 'Recupel contribution included'.

Example:

Fridge RB36T602CSA  1 piece  x    euro
Recupel contribution included    
  • professional appliances :
    • Sales to distributors: it is sufficient to mention 'Recupel contribution included'.
    • Sales to private individuals or end consumers: it is sufficient to mention 'Recupel contribution included'.

Example:

Fridge RB36T602CSA 1 piece x    euro
Recupel contribution included      

                                              

2.15   Why do I receive a questionnaire in the declaration application?

In order to get to know the activity of its members, Recupel sends a short questionnaire once a year via the declaration application.  On the basis of the answers received, Recupel can create a declaration profile for its members. You will have to fill in this questionnaire before you can submit the declaration for the last quarter.

2.16   How can I terminate my membership?

If you wish to terminate your membership with Recupel (termination of your activity, merger, new VAT number, etc.), this must be done by letter or by sending an e-mail to declarations@recupel.be. Please clearly state the reason for the termination of the company.

2.17   What is the minimum amount invoiced for professional equipment?

Since 2012, Recupel applies a minimum contribution for professional electrical and electronic appliances brought on the Belgian market (product categories whose number after the dot is equal to or higher than 50). The cost of the minimum contribution invoiced for professional appliances is 100 euros (excluding VAT).

2.18   When do I get a minimum invoice?

The minimum invoice of € 100 (excl. VAT) is applied per calendar year if at least 1 professional appliance (product categories whose number after the dot is equal to or higher than 50) is declared and the total amount declared does not exceed € 100.

2.19   From whom or from where does this minimum invoice come?

The minimum contribution of €100 (excluding VAT) has been approved by the sectors and competent authorities and is based on article 5 of the Entry Agreement signed by all members.

 

This minimum administrative Recupel contribution represents a basic remuneration for the services provided by Recupel to the member for professional appliances brought on the Belgian market. These services include:

 

- carrying out the administration and reporting to the regional authorities concerning the take-back obligation for professional appliances;

- ensuring representation towards the Regions during the negotiations concerning the Environmental Policy Agreements and/or Take Back Obligation Agreement;

- monitoring European legislation and disseminating information in this regard.

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